VSGWL Resource Bank provides access to templates, guides, weblinks and contact details to support your organisation. Click on the links to access each resource and information. If there are resources you would like us to add please contact us.
Recruiting Volunteers
Volunteer Policy
- 5.1 Developing a Volunteer Policy - Guide
- 5.1.1 Volunteer Policy - Template
- 5.1.1 Volunteer Policy - Template 2
- 5.1.2 Volunteer Policy - Checklist
Volunteer Essential Policies
- 5.2.1 Equality and Diversity - Guide
- 5.2.1 Equality and Diversity Monitoring Form - Template
- 5.2.2 Volunteer Health and Safety - Guide
- 5.2.2 Volunteer Risk Assessment Template
- 5.2.2 Volunteer Risk Assessment Template 2
- 5.2.3 Insurance for Volunteers Guide
- 5.2.4 Volunteer Expenses - Guide
- 5.2.4 Volunteer Expenses Form - Template
Volunteer Best Practice guides
- 5.3.1 Confidentiality Agreement Samples
- 5.3.3 Recruiting Ex Offenders - Guide
- 5.3.3 Recruitment of Ex Offenders Policy - Template
- 5.3.4 Volunteer Scotland PVG Enrolment - Guide
- 5.3.5 NSPCC Safeguarding Policy - Template
- 5.3.5 Safe and Sound Child Protection Policy
- 5.3.6 Volunteer Safety and Lone Working Policy - Template
- 5.3.7 Volunteer Disciplinary Policy - Template
Volunteer Recruitment
- 5.4.1 Creating an Inclusive Volunteer Environment - Guide
- 5.4.1 Promoting Positive Volunteer and Staff Relations - Guide
- 5.4.2 Measuring impact of volunteering - Guide
- 5.4.2 Measuring Volunteering - Toolkit
- 5.4.2 Richard House Volunteer Impact Survey
- 5.4.3 Creating Volunteer Role Descriptions - Guide
- 5.4.3 Volunteer Role Description - Template
- 5.4.3 Volunteer Role Descriptions - Guide
- 5.4.4 Recruitment Plan -Template
- 5.4.5 Supporting Your Volunteers - Guide
- 5.4.6 Volunteering and DWP Welfare Benefits - Guide
- 5.4.6 Volunteering and the Law - Guide
- 5.5.1 Registration of Interest - Template
- 5.5.1 Volunteer Application Form - Template
- 5.5.2 Matching the Right Volunteers to the Right Role
- 5.5.2 Volunteer Interview Process - Guide
- 5.5.3 Volunteer Reference Request Letter - Template
Volunteer Support
- 5.6.1 Creating a Volunteer Agreement - Guide
- 5.6.1 Volunteer Agreement - Template
- 5.6.2 Volunteer Handbook - Template
- 5.6.3 Creating a Positive Volunteer Induction - Guide
- 5.6.3 Volunteer Induction Checklist - Template
- 5.6.3 Volunteer Record -Template
- 5.6.5 Volunteer Review Meeting Form - Template
- 5.6.5 Volunteer Support Record - Template
- 5.6.6 Managing Challenging Volunteer Situations - Guide
- 5.6.7 Volunteer Exit Questionnaire - Template
- 5.6.8 PVG scheme and young people - Guide
- 5.7 Recognising and Valuing Your Volunteers - Guide
Safeguarding
Adults at risk of harm have the right to be supported and protected. It is everyone’s responsibility to ensure they receive the help they need.
If an adult discloses harm or mistreatment:
- Listen and Reassure: Take them seriously, listen carefully, and reassure them that they are safe and that you will seek support for them.
- Do Not Promise Secrecy: Information must be shared with Social Work or the Police promptly. Only share details with those who need to know.
What to Do and Who to Contact
If you suspect an adult is at risk of harm:
- Speak to someone about it as soon as possible.
Immediate Danger:
- Call the police on 999.
Non-Emergency:
- Contact Police Scotland on 101.
Less Urgent:
- Adult Social Care Enquiry Team:
- Tel: 01506 284848
- Email: adultsocialcare@westlothian.gov.uk
- Hours: Monday to Thursday: 8.30am – 5pm, Friday: 8.30am – 4pm
Outside Office Hours:
- Social Care Emergency Team:
- Tel: 01506 281028/9
Local Social Work Centres (Ages 16-65):
- Broxburn: Tel: 01506 284440
- Livingston: Tel: 01506 282252
Police:
- Tel: 101 (Non-Emergency)
- Emergency: 999
For more information, visit Public Protection West Lothian.
VSGWL Event Recordings
Please find below a list of video recordings from recent VSGWL events:
- Income Maximisation for Social Enterprises - August 2024
- Community Benefit Gateway Drop-In Lunch Session – June 2024
- Charity Law Information Session – May 2024
- Carer Positive Event – April 2024
- West Lothian Suicide Prevention Strategy Event – April 2024
- Funding Application Workshop (Idox Funding Tool only) - February 2024
- Funding Application Workshop – February 2024
- Meet the Funder – The Robertson Trust – October 2023
- Meet the Funder – The Corra Foundation – August 2023
- Meet the Funder – The National Lottery Community Fund – January 2023
Funding Resources
Funding News
Stay updated with the latest news and developments on funding opportunities within the third sector.
Funding Scotland
SCVO’s Funding Scotland is an advanced online funding search for your charity, community group or social enterprise. From small grants to funding for big capital projects, it can help you track down the funding you need.
Access a free portal offering information on over 500 funding sources across the UK to support local voluntary organisations.
Easyfundraising transforms your supporters' everyday online shopping into funds for your organisation. By shopping through the easyfundraising website or app, leading retailers donate to your charity at no extra cost to the shopper.
Community Benefit Gateway
Community Benefit Gateway (CBG) is a free online service that connects NHSScotland suppliers with third sector community organisations in Scotland. Register for free to receive practical support and assistance for your organisation.
Training
Adult Support & Protection Training
Two training levels are available: Level 1 provides an overview for new front-line staff across statutory, independent, and voluntary sectors, focusing on identifying and responding to adults at risk of harm. Level 2 offers more advanced guidance, supporting participants in recognising at-risk adults and navigating the processes involved in Adult Support and Protection.
GDPR Training
The Gateway have partnered with Computer Law Training to offer Third Sector organisations online GDPR training.
